info@etosagh.com | +233 543405327

Privacy Policy

Last updated: May 2025

The Eremon Tangzu Old Students' Association (ETOSA) is committed to protecting the privacy of its members and website visitors. This Privacy Policy explains what information we collect, how we use it, and how we protect it.

1. Information We Collect

When you register as a member or use our website, we may collect:

  • Full name, email address, and phone number
  • Graduation year and alumni information
  • Current occupation and location (optional)
  • Profile photo (optional)
  • Donation records (if you make a donation)
  • Dues payment history
  • IP address and browser information (for security purposes)

2. How We Use Your Information

We use the information we collect to:

  • Manage your ETOSA membership account
  • Send you important communications about your membership (approval, verification, etc.)
  • Process dues payments and donations
  • Keep you informed of ETOSA news, events, and announcements
  • Facilitate connections between alumni members
  • Maintain accurate records of the association's membership
  • Improve the website and member experience

3. How We Protect Your Information

We take reasonable technical and organisational measures to protect your personal data against unauthorised access, alteration, disclosure, or destruction. These include:

  • Passwords are stored as one-way encrypted hashes (bcrypt) — never in plain text
  • The member portal and admin panel require authenticated sessions
  • Email verification is required before account activation
  • The website is served over HTTPS

4. Sharing of Information

ETOSA does not sell, rent, or trade your personal information to third parties. Your information may be visible to:

  • The ETOSA Executive Council and authorised administrators, for membership management purposes
  • Fellow ETOSA members through the Members Directory (name and basic profile only, where you have consented)

5. Cookies

This website uses session cookies to keep you logged in to the member portal. These are temporary and are deleted when you close your browser or log out. We do not use advertising or tracking cookies.

6. Your Rights

You have the right to:

  • Access the personal information ETOSA holds about you
  • Request correction of inaccurate information
  • Request deletion of your account and associated data
  • Opt out of non-essential communications

To exercise any of these rights, please contact us at info@etosagh.com.

7. Data Retention

We retain your personal information for as long as your membership is active or as required to fulfil the purposes described in this policy. If you request account deletion, we will remove your personal data within a reasonable timeframe, except where retention is required for legal or administrative reasons.

8. Changes to This Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated date. Continued use of the website after changes constitutes acceptance of the updated policy.

9. Contact Us

If you have any questions or concerns about this Privacy Policy or how your data is handled, please contact ETOSA at:

ETOSA — Eremon Tangzu Old Students' Association